Washington, DC
Grand Hyatt Washington
May 17-18, 2018

Sponsor Services


As a sponsor of the forum, you will receive a table to have a presence at the event.  The table is designed to hold collateral and information about your products & services.  It includes the following:

  • One 6' draped table & 2 chairs
  • Standard electrical
  • Company table sign
  • Complimentary Wireless Access

*Note:  Sponsor tables are located in the Independence Ballroom F-I. 

Need complete sponsor rules & guidelines?

Learn More


Show Schedule

Sponsor Move-In
Wednesday, May 16, 20182:00 pm - 4:00 pm
Sponsor Move-Out
Friday, May 18, 20184:00 pm - 5:00 pm
Show Hours
Thursday, May 17, 20188:30 am - 5:30 pm
Friday, May 18, 20188:30 am - 4:00 pm

*Note:  All schedules subject to change.


Audio Visual Equipment & Power

For any AV equipment rental, wired Internet, and electrical needs (not included with your tabletop), please download the following forms and submit them with payment to the Grand Hyatt Washington Hotel.

Audio Visual: 

AV Service Order Form

Please return completed form via email to: or

For any other questions, please call the Audio Visual Department at (202) 624-8067.

Internet & Power:

Internet Request Form

Electrical Service Request Form

Credit Card Authorization Form - Return completed form(s) by Fax to (405) 799-4352 or email to


Shipping Information

FedEx Office at the Grand Hyatt Washington handles all shipping and receiving for the hotel, and all incoming packages will be received and stored in secured areas. Packages are subject to inbound and outbound handling charges. With completion of the Credit Card Authorization Form, the Hotel will deliver your packages to your sponsor table in the ballroom once payment has been arranged. 

Credit Card Authorization Form - Fax to (405) 799-4352 or email to

Grand Hyatt Inbound Shipping Instructions for Events

Grand Hyatt Outbound Shipping Instructions for Events

This shipping label can be used for your convenience. 

All materials, literature, products, etc. that will be shipped to the hotel should be sent to the following address:

Hold For Guest: (Onsite Recipient's Name) (Guest Cell Number)
c/o FedEx Office at Grand Hyatt Washington
1000 H St NW
Washington, DC, 20001
Precision Medicine Summit, May 17-18, 2018
Box ___ of ___.

For any other shipping questions, please contact FedEx Office Business Center at (202) 393-6880 or email them at Fax number is (202) 393-6884. 

HIMSS Media Client Services Contact

For any other questions regarding your sponsorship, please contact Jolie Rivera at

Get Updates

Sign up to get the latest information on upcoming events.